01
01 · Quote fast, look professional, never lose a lead.
Win the work
- Mileage-based quotes in seconds, on your pricing rules
- Branded PDF quotes, invoices & e-signature
- Customer CRM — history, lifetime value, one-click rebooking
Built for coach & bus operators
Run your coach hire —
without the chaos
Quoting, dispatch, live tracking, the driver app, payments and tacho compliance — all in one platform for coach, bus and minibus operators.
1-month free trial No charge for a month Cancel anytime
app.fleetrunhq.com/dashboard
Operations overview
Pennine Coaches · Today
Live
Active jobs
128
+12%
Vehicles on road
34
Live
On-time
97%
+3%
Revenue (mo)
£82k
+18%
34 vehicles live
Coach 14 · YJ21 KTX
On timeManchester → Lake District
ETA 09:1558 mph · 42 mi to go
Next departures
Today
Manchester → Lake District
Driver assigned
09:15
School run · Bolton
Driver assigned
15:30
Airport transfer · MAN
Driver assigned
18:00
Fleet health
98% compliant34
On road
6
Idle
1
VOR
MOT & inspections96%
Driver CPC & licences100%
Everything to run compliant, on time and paid — for coach, bus & minibus operators
Free iOS & Android driver appLive GPS trackingaudit readiness readyCard payments built inWorks in 26 countries
Everything you need
One platform, four jobs done
Stop stitching together spreadsheets, WhatsApp groups and paper checklists. Everything an operator does, grouped into four simple outcomes.
02
02 · Dispatch, allocate and track every coach, live.
Run the day
- Live ops board with clash detection
- Live driver & customer tracking with journey progress
- Free iOS & Android driver app + two-way messaging
- Convoy & co-driver relays, subcontracting, multi-day tours
03
03 · Audit readiness, built in.
Keep it legal
- Audit-readiness scorecard — pass/attention per compliance area
- Daily walkaround adherence + fleet inspection register
- Drivers’ hours & Working Time (48h) — from tacho or GPS
- Tamper-proof audit trail — who changed what, when
- One-click compliance export pack (PDF) + licence & qualification alerts
04
04 · Take the money and see the numbers.
Get paid
- Card payments & pay-by-link built in
- Driver expenses with receipt photos
- Financial, operations & fleet reporting, CSV export
Live ops board
Dispatch your whole fleet from one screen
Every job, vehicle and driver in one live view. Track each driver and coach on a live map — where they are and how far through the journey — and see the state of every run as it happens — en route, at pickup, on board — with clash detection and a flag the moment a driver hasn’t accepted or has handed a job back.
- Live driver & vehicle tracking with journey progress
- Driver accept / reject, surfaced instantly
- Convoy allocation for big movements
app.fleetrunhq.com/ops-board
Live Ops Board
Pennine Coaches · Saturday, 19 July
Live
18
Jobs Today
7
Active Now
2
Unallocated
3
Alerts
1 job rejected by a driver — needs reassigning
PEN-2026-0142On boardLIVE
Andrew Lockwood · Sheffield → Weston Park
21:17
PEN-2026-0138At pickupLIVE
Lisa Greenwood · Huddersfield → First Direct Arena
18:30
PEN-2026-0151Awaiting acceptAllocated
Raj Patel · Holmfirth → Manchester Airport
09:00
PEN-2026-0147Rejected by driverConfirmed
Doris Mitchell · Honley → Scarborough Spa
09:00
PEN-2026-0155
TravelWise Group · Leeds → York Racecourse
Quote → job → paid
From enquiry to payment, without the admin
A guided wizard prices each trip on distance, duration and your margins. Send a branded PDF quote, collect an e-signature to confirm, take a card payment with a pay link, then turn it into a live job your drivers see immediately.
- Mileage-based auto-pricing
- Branded quotes, invoices & e-signature
- Card payments & pay-by-link built in
app.fleetrunhq.com/jobs/new
New job
Step 3 of 4 · Pricing
Holmfirth Bus Station
Manchester Airport, T2
38.2 mi
55 min
49 pax
Base hire (49-seat coach)£240.00
Mileage · 38.2 mi @ £2.10£80.22
Driver hours · 3.5h£70.00
Quote total£425.00
Branded PDF
E-signature
Pay link
Convert quote to job
Multi-day tours & Smart Planner
Plan a multi-day tour in one pass
Build a tour that runs over several days and FleetRun plans the whole thing: it routes each day, inserts the legally-required breaks, and works out where drivers need to stop overnight — flagging the hotels your office still needs to book. When a leg is too long for one driver it suggests a co-driver relay, and it checks the entire trip against drivers’ hours and weekly-rest rules before you confirm.
- Day-by-day itinerary with auto-inserted rest breaks
- Overnight stops flagged with a “hotels to book” nudge
- Co-driver relays & a whole-trip drivers’-hours check
app.fleetrunhq.com/jobs/PEN-2026-0160
Manchester → Edinburgh tour
3-day tour · TravelWise Group · 49 pax
Day 1
Sat 20 Sep
Manchester → Lake District
45-min break auto-inserted
96 mi
2h 05
Overnight · Windermere
Hotel to bookDay 2
Sun 21 Sep
Windermere → Edinburgh
2 drivers · relay (co-driver)
150 mi
3h 20
Day 3
Mon 22 Sep
Edinburgh → Manchester
218 mi
4h 10
Within drivers’ hours· daily rest & 45h weekly rest respected across all 3 days
Drivers’ hours & Working Time
Protect your operating licence, automatically
Upload a tacho file and it’s analysed into drivers’-hours limits — or FleetRun estimates hours from the driver app’s GPS and the day’s jobs, so you see them without waiting for a download. It tracks the Working Time 48-hour rolling average, the 60-hour week and night-work limits, and flags infringements for you. When you allocate a job it checks each driver’s remaining legal time: if it would breach the rules it warns you clearly and makes you acknowledge and record a reason before you proceed — nothing slips through, and you keep the evidence trail if your regulator ever asks. Walkaround checks flow in from the driver app with automatic VOR flags, and licence, CPC and document expiries chase themselves.
- Drivers’ hours & Working Time (48h) — tacho or GPS-estimated
- Hours-aware allocation with a recorded acknowledge-to-override
- Walkaround checks, auto-VOR & expiry alerts
app.fleetrunhq.com/compliance
Compliance
Fleet & driver documents · re-checked live
6
Total alerts
1
Overdue / off-road
2
Critical
3
Warnings
MK20 GHI — MOT expired
Vehicle off road (VOR) — expired 3 days ago
Blocking Due 16 Jul
James Whitaker — Driver CPC
5 hours of periodic training remaining
Warning Due 12 Aug
YJ19 KFN — Tacho calibration
Six-year calibration due soon
Warning Due 28 Jul
Hours-aware planning · James over daily limit — 2 drivers + dead-head suggested
BetaCustomer CRM
Every customer, remembered
A real customer record sits behind every job — not just a name typed on a booking. See their full history, lifetime spend and what’s still outstanding, spot your best repeat clients, and rebook a past trip in a click.
- Profiles with full booking history
- Lifetime value & outstanding balance
- One-click rebooking of past trips
app.fleetrunhq.com/customers/travelwise-group
TG
TravelWise GroupTour operator
TravelWise Group Ltd
ops@travelwise.co.uk 0113 496 0100
£12,055
Collected
£425
Outstanding
34
Jobs booked
2 upcoming
24 Jul
Next trip
Jobs & trips (34) since 2023
24 Jul
2026
PEN-2026-0155Confirmedunpaid
Leeds → York Racecourse
£425
Rebook02 Jun
2026
PEN-2026-0116Completed
Leeds → Alton Towers
£980
Rebook11 Apr
2026
PEN-2026-0089Completed
Leeds → Blackpool
£640
Rebook audit readiness
Pass audit day without the panic
FleetRun keeps the whole maintenance side of audit readiness audit-ready, live. Record every check, prove you actually adhere to them, and hand your regulator a clean pack in one click — in English, French, German, Spanish or Italian.
- Readiness scorecard — one clear pass/attention per compliance area
- Daily walkaround adherence — enforced at job start, misses flagged
- Fleet safety-inspection (PMI) register with on-time %
- Tamper-proof audit trail — who changed what, when, across the fleet
- One-click compliance pack — Print / Save as PDF + CSV
audit readiness readiness
Pennine Coaches · compliance snapshot
On track for audit — 5 of 6 areas green
Daily walkaround checks
96%
Safety inspections (PMI)
On time
MOT
Valid
Insurance & tax
Valid
Driver credentials
1 due soon
Defects & VOR
0 off-road
Every change logged — who, when & what, tamper-proof
Live customer tracking
Your customers watch the coach arrive — in real time
Share a secure link and your customer sees exactly where their coach is, live on a map, with a countdown to arrival. No app, no login — just tap and track. It ends the endless “where’s our coach?” calls.
- One tap — works in any browser, no account needed
- Live position, speed and ETA that update as they travel
- Link expires automatically after the job ends
FleetRun
Track Your Coach
LIVE18 min
Your coach is en route
Pickup
Manchester Piccadilly
Drop-off
Lake District
0% of journeyArriving in ~18 min
£49
a month to start — every feature, no add-ons
1 month
free trial — cancel anytime, no charge for a month
< 1 min
from an enquiry to a priced, branded quote
1 app
for every driver — iOS & Android, included
How it works
Up and running today, not next quarter
No lengthy implementation. Three steps and you are quoting, dispatching and tracking.
1
Add your fleet
Set up your vehicles, drivers and pricing rules once. Import in minutes, not weeks.
2
Quote & dispatch
Price enquiries instantly and assign the right coach and driver on the live ops board.
3
Track & get paid
Share live tracking with customers, capture proof of completion and keep records tidy.
Why FleetRun
The old way vs the FleetRun way
We designed FleetRun around the daily reality of running coaches — and replaced each bit of the scramble with something calmer.
The old way
The FleetRun way
Three spreadsheets, a whiteboard and a WhatsApp group to run the day.
One live ops board your whole office works from.
“Where’s my coach?” phone calls from customers, all day long.
A self-serve live-tracking link you send once — they check it themselves.
Walkaround checks in a folder somewhere, hunted down at audit time.
Digital checks, defects and documents, one click away and always current.
Guessing whether a driver has legal hours left to cover a job.
Allocation warns before a breach, suggests who can legally cover it, and records any override you make.
The Working Time 48-hour average tracked in a spreadsheet, if at all.
The 48-hour average, 60-hour week and night-work limits tracked automatically, with infringements flagged.
Chasing quotes, signatures and card payments by phone and email.
Branded quotes, e-signature and card payments, all in the flow.
Everything included
One platform. No add-ons, no gaps.
The four outcomes above, in full — plus the platform that runs it all. Every feature is on every plan.
Sales & customers
- Mileage-based instant quoting on your rules
- Branded PDF quotes, invoices & confirmations
- E-signature to confirm — with auto-email
- Customer CRM: history, lifetime value, balances
- One-click rebooking & recurring jobs
Dispatch & the road
- Live ops board with clash detection
- Live driver & customer tracking + ETA
- Convoy allocation & co-driver relays
- Subcontract a job to a vetted supplier
- Multi-day tours, Smart Planner & overnight hotels
The driver app
- Free on iOS & Android
- Two-way messaging with the office
- Digital walkaround checks & defect reporting
- Proof of delivery & journey progress
- Expenses with receipt photos, availability & duty
Compliance & safety
- Audit-readiness scorecard
- Walkaround adherence + fleet inspection register
- Drivers’ hours & Working Time (48h)
- Tamper-proof audit trail + one-click compliance pack
- Vehicle/driver document expiry, incidents & VOR
- Non-owned vehicles — hire, lease & loan
Money & reporting
- Card payments & pay-by-link built in
- Driver expenses & reimbursement payouts
- Invoices with non-payment enforcement
- Financial, operations & fleet reporting
- CSV export everywhere
Built to scale
- 5 languages — English, French, German, Spanish, Italian
- Works in 26 countries (currency, units, tax, rules)
- Your logo & branding on docs and emails
- Roles & permissions (owner / admin / dispatcher / driver)
- MOT & DVLA vehicle auto-fill · secure, GDPR-ready
Simple pricing
Plans that scale with your fleet
Every plan includes the full platform — just pick the size that fits. No locked features.
Starter
For small operators getting organised.
£49/mo
billed monthly · cancel anytime
billed in GBP
Up to 5 vehicles
Every feature included
The full FleetRun platform — nothing locked.
Start free trialMost popular
Professional
For growing fleets that dispatch daily.
£99/mo
billed monthly · cancel anytime
billed in GBP
Up to 25 vehicles
Every feature included
The full FleetRun platform — nothing locked.
Start free trialEnterprise
For large, multi-depot operations.
Custom
Tailored to your operation
Unlimited vehicles
Every feature included
Plus account manager, SLA & onboarding.
Talk to salesEvery plan includes
- Quoting & job management
- Live ops board & dispatch
- Live customer tracking
- Driver app & messaging
- Compliance & walkaround checks
- Reporting & analytics
- Convoy & multi-vehicle allocation
- Subcontracting & suppliers
- Driver expenses & receipts
- Branded quotes & invoices
- Unlimited team members & drivers
- Priority email & chat support
All plans include a 1-month free trial. No setup fees. Prices exclude VAT.
Questions
Everything else you might ask
Yes. FleetRun is designed around how coach, bus and minibus hire businesses actually work — from passenger-carrying-vehicle compliance and driver walkaround checks to distance-based quoting in your own currency. It is not a generic logistics tool bolted onto our industry.
Most operators are quoting and dispatching on the same day. Add your vehicles and drivers, set your pricing rules once, and you are ready. There is no lengthy onboarding or per-seat implementation project.
Drivers use the free FleetRun driver app to receive jobs, complete walkaround checks, message the office and share their live location. Dispatchers work from the web dashboard — nothing to install.
Absolutely. Every job can generate a secure live-tracking link you send to the customer, so they can see the coach approaching in real time without needing an account.
Yes — every account starts with a 1-month free trial. We ask for a card up front so your service continues seamlessly, but you are not charged during the trial and you can cancel anytime before it ends with nothing to pay.
Yes. Send a customer a secure pay-by-link or take a card payment over the phone — every payment is processed by Stripe on a secure hosted page, so you never see or store card numbers. Issue branded quotes and invoices with e-signature to confirm a booking, and payments settle straight to your own account.
Yes. Upload tachograph files and they’re analysed into EU/GB drivers’-hours limits, or FleetRun estimates hours from the driver app’s GPS and the day’s jobs so you can see them without waiting for a download. It tracks the Working Time 48-hour rolling average, the 60-hour week and night-work limits, and flags infringements. When you allocate a job it warns you before a driver would breach — letting you record a reason and override only when you choose to. The tachograph stays the legal record; the estimates are there to help you plan and stay ahead of your operating-licence obligations.
Flat monthly plans by fleet size — every plan includes the whole platform, with unlimited drivers and team members. You only move up a tier as you add vehicles, and we never block your live jobs if you go over.
Every operator gets a fully isolated, multi-tenant workspace with row-level security. Your jobs, customers and fleet data are never visible to anyone outside your company.
Yes. Plans are month-to-month with no long contracts. Upgrade, downgrade or cancel whenever your needs change.
Ready to run a tighter operation?
Swap the spreadsheets and whiteboard for one calm, connected platform. Free for a month — cancel anytime, no charge until it ends.
Run your coach hire — without the chaos
1-month free trial · Cancel anytime